Overview of FormSpace Terms of Use and Privacy Policy

For modern users of digital services, understanding legal documents such as the Terms of Use and Privacy Policy is a key aspect of security and trust. FormSpace strives for maximum transparency so that every plot owner planning landscape design feels confident using our tool. In this article, we will take a detailed look at the key provisions of these documents, explain how they affect your experience with the service, and what this means for your data and projects.

Why It's Important to Read the Terms of Use and Privacy Policy

The Terms of Use (Terms of Service) are a legal agreement between you and FormSpace that defines the rules for using the service. The Privacy Policy explains what data we collect, how we use, store, and protect it. Ignoring these documents can lead to misunderstandings of your rights and obligations, as well as questions about the security of your personal data and intellectual property. For example, without knowing the terms, you might accidentally violate content posting rules or not understand how long your project data will be stored after account deletion. These documents not only protect FormSpace but also establish a framework for protecting your interests as a user.

Key Provisions of FormSpace's Terms of Use

FormSpace's Terms of Use cover a wide range of issues, from account registration to platform conduct rules. The most important aspects include:

• Registration and Account: You agree to provide accurate and current information upon registration and are responsible for maintaining the confidentiality of your password. Any actions performed from your account are considered your actions.
• Intellectual Property: You retain rights to the content you upload (e.g., plot photos, sketches). However, you grant FormSpace a limited license to use this content for providing, improving, and promoting the service (e.g., for training AI models or demonstrating functionality in an anonymized form). FormSpace, in turn, owns the rights to its software code, interface design, and other platform elements.
• Usage Restrictions: It is prohibited to use the service for illegal purposes, distribute malicious software, or attempt to gain unauthorized access to other accounts or FormSpace servers. You must also not infringe on the copyrights of third parties by uploading their works without permission.
• Account Termination: FormSpace reserves the right to suspend or terminate your account in case of a violation of the Terms of Use. You can also delete your account at any time, which will result in the deletion of your data in accordance with the Privacy Policy.

Protecting Your Data: What FormSpace's Privacy Policy Says

FormSpace's Privacy Policy details how we handle your personal information. Our goal is to ensure maximum protection and transparency:

• What Data We Collect: We collect data necessary for the service to operate. This may include registration data (name, email), usage data (IP address, device type, browser, session time), and information about your projects and design preferences. We do not collect data unrelated to providing and improving FormSpace services.
• Purposes of Data Collection: Your data is used to provide services (e.g., saving projects, generating designs), improve functionality (training AI models), personalize your experience, ensure security, and communicate with you. For example, anonymized data on plant selection helps us improve recommendations in module 1.7 “Objects”.
• Data Transfer to Third Parties: FormSpace does not sell your personal data. We may transfer data to trusted third-party service providers (e.g., hosting, analytics, payment systems) who help us operate, but only to the extent necessary to perform their functions and provided they adhere to strict confidentiality standards. All data used for analytics or AI training is maximally anonymized or aggregated.
• Data Retention Period: Your data is stored as long as your account is active or as long as necessary to fulfill the purposes for which it was collected. After account deletion, personal data is deleted within 30-90 days, with the exception of data that must be retained by law.

Your Copyright on Projects and Images

FormSpace pays special attention to the issue of copyright for content you create or upload. It is important to understand that all landscape design projects, plot photos, layouts, and other materials you upload or create from scratch in FormSpace remain your intellectual property. We do not claim ownership of your original content.

However, for the full operation of the service, you grant FormSpace a limited, non-exclusive, royalty-free license to use this content. This means FormSpace can display, store, copy, modify, and adapt your content solely for the purposes of providing and improving the service. For example, so that your project can be saved and opened at any time, or so that our AI models can be trained on generalized, anonymous data to create higher-quality designs. This allows FormSpace to develop modules such as 2.1 “AI Concept” and 3.1 “Design by Photo,” offering you increasingly accurate and creative solutions. We may also use individual elements of your projects to demonstrate FormSpace's capabilities, but always in an anonymized or aggregated form, without disclosing your personal information.

Account Security and User Responsibility

The security of your FormSpace account is a shared responsibility. We take significant measures to protect your information, but you also play a key role in this process. Here are some important aspects:

• Strong Password: Use a complex, unique password consisting of mixed-case letters, numbers, and symbols. Avoid using the same password for multiple services. It is recommended to change your password regularly, for example, every 3-6 months.
• Confidentiality of Credentials: Never share your password with others. FormSpace employees will never ask for your password via email or phone.
• Activity Monitoring: Regularly check your account activity. If you notice suspicious activity, immediately report it to FormSpace support.
• Responsibility for Use: You are fully responsible for any actions performed through your account, whether it's creating a 15-are project or uploading photos for module 3.1. Ensure that no one else uses your account without your permission.
• Device Protection: Use antivirus software and regularly update the operating system and browser on devices from which you access FormSpace. This minimizes the risks of malicious software that could compromise your data.

How FormSpace Uses AI to Enhance Your Experience

FormSpace actively uses artificial intelligence to make the landscape planning process simpler, more intuitive, and more efficient. At the same time, privacy and data usage are paramount. FormSpace's AI modules are designed to use your data only to improve functionality and provide personalized solutions.

For example, when you work with module 1.1 “Plot Plan”, specifying sizes and boundaries, or with module 1.2 “Zones”, marking functional areas (e.g., a 50 m² recreation area or a 3-are garden), this data is used to save your project and for the accurate operation of other AI functions. The system analyzes plot parameters to suggest optimal solutions. In module 2.1 “AI Concept”, based on your preferences and plot parameters, artificial intelligence generates unique design ideas and styles, offering, for example, options for path layouts 120 cm wide or a selection of trees suitable for your climate. For this, AI is trained on a large volume of data, but does so using anonymized and aggregated data to protect your privacy. Your specific projects are used to provide you with a result, not for public disclosure.

When using module 3.1 “Design by Photo”, you upload photos of your plot. AI analyzes these images to offer realistic visualizations of various design solutions. For example, you can upload a photo of your 100 m² backyard, and the AI will generate options for the placement of a gazebo or a water feature. These photos are processed on secure servers, and FormSpace does not transfer them to third parties for other purposes. The use of your data for AI training always occurs with strict adherence to privacy rules and using anonymization methods so that no part of your personal content can be identified as yours without your explicit consent. You can learn more about the application of AI in landscape design in our article: Artificial Intelligence in Landscape Design.

FAQ

Can I delete my data from FormSpace?

Yes, you have the right to request the deletion of your personal data and account in FormSpace. To do this, you need to contact support through your account settings. After your request, we will take all necessary steps to delete your data within 30-90 days, with the exception of information we are legally obliged to retain.

What happens to my projects if I delete my account?

When you delete your account, all associated projects will also be removed from our system. This means you will lose access to all plans, zones, and objects you created. It is recommended to save all important data or export projects before deleting your account, if such a function is available.

Does FormSpace transfer my personal data to third parties?

FormSpace does not sell or transfer your personal data to third parties for their marketing purposes. We may transfer anonymized data or data to third-party service providers (e.g., for hosting, analytics, payment processing), but only to the extent necessary to provide and improve our service, and with their mandatory adherence to strict confidentiality standards.

How does FormSpace protect my payment data?

FormSpace does not store your full payment data (e.g., card number). All payments are processed through reliable and certified third-party payment systems that comply with international data security standards (PCI DSS). This ensures that your financial information is maximally protected from unauthorized access.

Can other users see my projects?

By default, all your projects in FormSpace are private and accessible only to you. We do not provide other users with access to your personal projects without your explicit permission. In some cases, if you give consent, your project or parts of it may be used in an anonymized form to demonstrate FormSpace's capabilities, for example, in training materials.

What if I discover a violation of my rights?

If you believe your rights have been violated or have concerns about the use of your data, please contact our support team immediately. We commit to promptly reviewing your request and taking all necessary actions to resolve the situation. Your feedback helps us improve the service and ensure compliance with all rules.

How often are the Terms of Use and Privacy Policy updated?

The Terms of Use and Privacy Policy may be updated periodically to reflect changes in legislation, new service features, or improved data processing practices. We always notify users of significant changes, typically via email or in-app notifications. It is recommended to regularly check these documents for relevance.

Can I use projects created in FormSpace for commercial purposes?

Yes, projects you create in FormSpace are your intellectual property, and you can use them as you see fit, including for commercial purposes, provided this does not contradict our Terms of Use and does not infringe on the rights of third parties. For example, you can use a created plot layout to work with a landscape designer or for construction. Learn more about creating effective landscape design: How to Choose the Ideal Style for Your Plot.

Understanding FormSpace's Terms of Use and Privacy Policy is the foundation for a trusting and productive interaction with our service. We strive to provide not only a powerful tool for landscape planning but also a safe environment for your creativity. We encourage you to review the full versions of these documents on our website. Your awareness is key to comfortable and secure use of FormSpace.