FormSpace and Data Privacy: How Your Photos and Plans Are Stored

At FormSpace, we understand how crucial personal data privacy is, especially when it concerns your home and property. We guarantee that all photos you upload and plans you create are securely protected, accessible only to you, and used strictly within the scope of providing services, without public access or unauthorized transfer to third parties.

Why is data privacy important in landscape design?

Your property is not just land; it's a part of your personal life and private property. A detailed site plan, containing the exact location of your house, entrance, outbuildings, and even recreation areas, can inadvertently reveal information about your habits or financial status. Such information is considered sensitive, and its unauthorized dissemination can lead to undesirable consequences, from the theft of design ideas to a breach of personal security. Therefore, FormSpace pays special attention to protecting your projects.

What data does FormSpace store?

FormSpace stores only the data necessary to provide quality landscape planning services and improve the user experience. This includes:

• User-uploaded photos: Images of your property, home, or specific areas that you provide for AI analysis and design concept creation.
• Created plans and projects: All zoning schemes, object arrangements, pathways, and other elements that you develop within our service.
• Account credentials: Your email address, and your name if you have provided it. This information is needed for user identification and access to their projects.
• Anonymized service usage data: Information about how you interact with FormSpace, such as which features you use most often. This data is collected anonymously and used solely to improve the platform's operation, without being linked to your identity.

How does FormSpace protect your property photos?

Your photos are the foundation for AI work and the creation of personalized design concepts. We apply a multi-layered protection system to ensure their confidentiality:

1. Data encryption: All uploaded images are encrypted both during transmission (using modern TLS 1.2+ protocols) and when stored on servers (data-at-rest encryption methods). This means that even in the event of unauthorized server access, your photos will be unreadable.
2. Strict access control: Access to servers and databases is strictly limited and granted only to authorized FormSpace personnel for official duties related to service support and development. Automated AI processes have access to images only for processing, not for human viewing.
3. No public access: Your photos will never be published or made publicly available without your explicit consent. They remain private and are linked only to your account.
4. AI processing: Artificial intelligence processes images, extracting necessary data to create designs. Original photos may be stored in encrypted form until you decide to delete them, but they are not used for AI training without your direct permission.

Confidentiality of your plans and projects

Your developed landscape design plans are also reliably protected:

• Account linkage: Each project is strictly linked to your user account and cannot be viewed by other users without your permission.
• Privacy by default: All projects you create are private by default. They are not indexed by search engines and are not displayed in public galleries.
• No third-party transfer: FormSpace does not transfer your individual plans and projects to third parties for their use or sale. Your design ideas remain your property.
• Aggregated data for service improvement: To improve algorithms and offer new features, FormSpace may use anonymized, aggregated data about user preferences (e.g., most popular plant types or zoning schemes). However, this data does not allow the identification of a specific user or their project.

The role of Artificial Intelligence and data anonymization

Artificial intelligence in FormSpace plays a key role in creating unique design concepts. It is important to understand how we ensure privacy when working with AI:

AI models are trained on vast datasets, including thousands of acres of landscape projects and millions of images. However, this data is collected from open sources or provided with user consent for general model improvement. FormSpace never uses your personal photos or projects to train its public AI models without your explicit consent. If you agree to the use of your data for AI improvement, it undergoes an anonymization process that removes any information capable of identifying you or your property. This ensures that even while improving the service, we maintain your privacy.

Your rights: data control and deletion

FormSpace provides you with full control over your data. You can:

• View and edit: View, modify, and supplement your projects and account information at any time.
• Download projects: Download your plans in various formats for personal use.
• Delete data: Delete individual photos, entire projects, or your entire account. When a project is deleted, all associated photos and plans are permanently removed from our servers within 30 days, ensuring complete erasure of personal information.
• Revoke consent: If you have given consent for your data to be used for AI improvement, you can revoke it at any time through your account settings.

How to plan in FormSpace while maintaining privacy

FormSpace is designed with privacy principles in mind, allowing you to control what data you provide and how it is used. Here's a specific scenario:

Imagine you want to replan a 12-acre plot. You can start working with module 1.1 "Plot Plan" by drawing the contour and marking out the main zones (e.g., house, garden, recreation area) without uploading actual photos. This allows you to experiment anonymously with zoning and object placement. You can use tips for planning a small plot, even if your plot is larger, to optimize space without revealing its actual appearance.

When you are ready to move on to visualization and idea generation, you can upload a few photos of your plot to module 2.1 "AI Concept." The FormSpace system will process them, create design options, but the photos themselves will be stored in encrypted form and will not be accessible to third parties or publicly. Module 3.1 "Design from Photo" also allows detailed work with images for fine-tuning, while all your projects remain private by default. You can be sure that your ideas and the appearance of your property will remain your personal information. And if you're looking for plant inspiration, you can refer to the article How to choose plants for a plot: a practical guide without worrying about your data privacy.

FAQ

Can my neighbors see my FormSpace project?

No, your FormSpace projects are private by default. They are only accessible to you through your account. No one, including your neighbors or other FormSpace users, will be able to view your plans or photos without your explicit permission, unless you choose to share them yourself.

Does FormSpace use my photos to train AI without my consent?

FormSpace does not use your personal photos or projects to train its public AI models without your explicit consent. If you choose to allow data usage for AI improvement, it first undergoes an anonymization process to eliminate any possibility of identifying you or your property.

What happens to my data if I delete my account?

If you decide to delete your account, all associated projects, photos, and personal data will be permanently removed from our servers within 30 days. This period is provided in case you change your mind or accidentally delete your account, allowing for access to be restored.

Is my data stored in Russia?

FormSpace uses leading global cloud platforms for data storage that comply with high security and confidentiality standards. Servers are located in various regions outside of Russia, providing additional protection and adherence to international privacy norms.

Can I download my projects and photos?

Yes, you have the option to download your created projects and uploaded photos at any time. FormSpace provides export functions, allowing you to save your design solutions on your device for future use or archiving.

Does FormSpace provide data to third parties?

FormSpace does not sell or transfer your personal data, photos, or projects to third parties for their commercial use. We may share anonymized, aggregated data (e.g., general service usage statistics) with partners for analytics and service improvement, but this data is not linked to specific users.

How can I find out what data is stored about me?

You can access your data at any time through your FormSpace personal account. There you will see all uploaded photos, created projects, and information related to your account. If you have additional questions, you can contact customer support.

At FormSpace, we strive to create a convenient and secure tool for landscape design. We are constantly working to improve our security systems and privacy policy so that you can confidently bring your ideas to life. Start planning your ideal property today, knowing that your privacy is reliably protected.